Search and Replace or Search and Destroy

We all know that word processing software comes with many useful features. There is a danger, however, in depending too much on the software. Here are some examples:

  • Spell check. As I’ve mentioned before, spell check absolutely has its uses, but is not the only (or necessarily the best) proofreading method. One example I’ve given before is “doe snot” instead of “does not.” They are both spelled correctly, but one is definitely not correct. Do not rely exclusively on spell check.
  • Grammar check. This feature is useful for catching some issues, but cannot possibly be accurate with every grammar resource, so be careful not to just accept all of the software’s “advice.”

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  • Search and replace. While this certainly has its place in searching and replacing something like a misspelled name, you must be very careful using global search and replace. Think about the danger–say you wanted to search for the word “plain” and replace it with the word “normal.” The issue appears where other words might contain the search term. For instance, in this case, if your document included the word “plaintiff,” the global search and replace would change that word to “normaltiff.” While entertaining, that is obviously not correct. If you want to use search and replace, you should review the suggested replacements before they are made.

These suggestions may not make your writing easier, but it should help you be more accurate from the beginning of the process.

Grammar Giggle – Recipe Rock

I found this one while shopping with friends. Not only should “hand written” be one word, but they’ve actually managed to accomplish my number one pet peeve and used an apostrophe for a plural.

Recipe Rock

Grammar Giggle – Superbowl Pool

Found this one on Twitter.  It starts off well, but it looks like they saved all of their errors for the last sentence. Must be an interesting closet they have for the when-ner.

Superbowl apt

Grammar Giggle – What Kind of Shot?

A friend sent this one to me. Not only do you need to be aware of leaving letters out, but you also need to be aware of slang or local language. I’m just not sure I’m brave enough to even test these shots.

Flu shots

Grammar Giggle – Suga, ah Honey Honey

A friend sent this to me and I immediately thought of the Archie’s song “Sugar, Sugar.” It doesn’t appear to be a space or margin issue, just an issue of not including all the letters and not checking to make sure it was right.

Suga