New AP Stylebook Changes

ap_stylebook_cover_2010-500x164The Associated Press Stylebook (AP Stylebook) is used by journalists as their style guide for writing just as The Gregg Reference Manual (a NALS resource for its certification exams), the Chicago Manual of Style, and Strunk & White are used as style guides in law offices and other businesses. The AP Stylebook is regularly updated to reflect new acceptable writing styles. On June 1, 2016, the latest AP Stylebook will be released and includes these updates:

It appears that the change catching the most attention is no longer being required to capitalize internet and web.

Other interesting changes include:

  • Accident or crash are both appropriate when describing a car wreck or a collision, but writers are warned to be careful where “negligence is claimed or proven.” When that is involved, it is best not to use accident as that implies that no one is at fault. In that case, it is best to use crash or collision. This seems that in the legal world, we will be using crash or collision more frequently.
  • Claimed is a word that AP Stylebook suggests avoiding because if someone is claiming something, there is doubt. They suggest using said instead unless there really is doubt about what someone said (as in most legal situations). Again, I’m thinking that claimed will survive just fine in the law office.
  • The AP Stylebook also has a problem with the phrase alleged victim because it implies there is doubt that the person is a victim. They recommend using victim or complainant. That sounds like legal language to me.
  • Shopping sprees are OK, but the AP Stylebook does not approve of killing sprees.
  • Notorious can mean “famous in a bad way,” although some think it means simply “famous.” The AP Stylebook suggests that when you use notorious or notoriety, your meaning is clear by your context.
  • Sending an instant message, or an IM, can now be used as a verb and uses an apostrophe to make it more clear, as in IM’d or IM’ing.
  • Use ride booking or ride hailing rather than ride sharing if you are calling Lyft, Uber, or another similar service. You are, after all, booking or hailing a ride and not sharing it.
  • The AP Stylebook suggests that the word prostitute not be used when a child is involved, such as child prostitute or teenage prostitute, because it implies that the child “is voluntarily trading sex for money,” when, in fact, they legally cannot.
  • Since the word mistress does not have a male counterpart and means different things in different parts of the world, the AP Stylebook suggests using companion, friend, or lover instead, whichever best fits the situation. “Whenever possible,” the new entry says, “phrasing that acknowledges both people in the relationship is preferred: The two were romantically (or sexually) involved.
  • The phrase exponential growth actually means progressively larger (5 percent this year, 10 percent next year, etc.) and not just fast growth.
  • Media is now singular or plural depending on the meaning and context.
  • The Chicago train system is the L not El and no quotation marks are necessary.
  • Voicemail is now one word.
  • Rather than using the term transvestite, the AP Stylebook suggests using cross-dresser.
  • Do not use a number of alarms when referring to a fire, i.e., a four-alarm fire.
  • New words added to the AP Stylebook include dashcam (one word), normcore (a blend of normal and hardcore) and is defined as a fashion trend “characterized by unpretentious, unisex, average dressing”; horchata (chilled Spanish and Mexican drink—I’ve had this and it is delicious!); Uniqlo (a Japanese retailer of casual wear); and mescal (clear liquor from Mexico made from a variety of agave plants).

While most law firms and the legal field in general does not subscribe to the AP Stylebook style, I think it is a sign of other potential changes to be made to the English language in other style guides. I will actually start using the new lowercased internet and web as I agree with the AP Stylebook that these terms have become generic in today’s language. Just remember that anyone taking a NALS certification exam must continue to capitalize them until The Gregg Reference Manual makes the same change.

Grammar Giggle – Headings

We received this pleading in our office recently. This is a perfect example of settings in Microsoft Word’s spell check making a huge difference. Check your settings to see if “Ignore Words in UPPERCASE” is checked and uncheck it right now! Headings, titles of pleadings, and other documents include lots of uppercase words and if you’re ignoring them, there could be errors you will miss. At least this person got it right once.

Reopon the Case

Grammar Giggle – Licensed Under The Arizona Revised Statues

I swear I’ve looked at this license on my nail tech’s desk a hundred times, but just last weekend I finally saw IT. The mistake that I make on occasion, but in proofreading, I find it and make the correction. I do see it quite a bit because it is not something spell check would catch. Apparently, the State of Arizona spell checker didn’t catch it either. And just as an aside, I do not consider this a “fraudulent” purpose–it is an educational purpose. But I do wonder what the Arizona Revised Statues look like. What part of the statue was revised? What are they modeled after? Where are they located? What do you think an Arizona Revised Statue would look like?


Missouri Lawmakers Need To Be More Fiscally And Physically Responsible For Their Grammar

You know that a grammar error irritates the heck out of you when you bring a resolution before the State House to change instances commonly used on the floor of the House of an incorrect word–physical–to the correct word–fiscal. Missouri Representative Tracy McCreery did just that. Missouri Law

These two words have VERY different meanings. According to

  • Physical (among other definitions): of or relating to the body; tending to touch, hug, pat, etc.; requiring, characterized by, or liking rough physical contact or strenuous physical activity 
  • Fiscal: of or relating to the public treasury or revenues; of or relating to financial matters in general.

Obviously on the floor of the House when they are discussing the state’s finances, fiscal is the appropriate word. If they were talking about school physical education issues, it could be either–if it is a money issue, it would still be fiscal issues with the physical education program, and if it were just about the schools’ physical education program itself it would be physical.  Although it seems that perhaps an email could have accomplished the same thing, I’ve got to hand it to Rep. McCreery for making a statement for proper grammar usage.