Category Archives: grammar

Proofreading Your Own Work

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Proofreading your own workProofreading your own work is one of the hardest jobs you have. You know what it is supposed to say, so that’s what your brain reads. If you are trying to proofread your own work, here are some tips:

  • Take a break or just walk away for a few minutes. Refocusing your brain could make a difference in reading what the document actually says.
  • Print it out and read it in hard copy. Sometimes looking at something in a different way can help you actually see any errors. If you’ve been reading it on the computer, print it out and read the hard copy. If you’ve been reading it on paper, read it on the computer.
  • If it is something really important and you’re worried that you’ll miss something, ask someone else to read it for you.
  • Read it out loud. Sometimes hearing the words are easier than reading them.
  • Go to a quiet area if possible. Close your door, go into an empty office, or if possible, go downstairs in the fresh air. It is important to get away from emails, visitors, phone calls, and other interruptions.
  • Read it in parts and scramble them up. Read the first paragraph, then the third, then the fifth, etc. until the end of the document, then go up and read the second, then the fourth, etc. This will definitely not help you proof for consistency in the document, but it will help you find words that are wrong or misspelled.
  • Read for consistency. If terms have been defined and capitalized, make sure they are capitalized throughout using the appropriate defined term.

Most of all, keep learning. One good way is to read everything—newspapers, books, magazines. While there are lots of errors in those publications, there are also lots of good grammar usage. Another way is find websites and blogs that teach grammar and proofreading. Here are some of my recommendations—Proofreading Resources.

You should definitely proofread your work before you pass it on to the next person. Their job may well be to edit your work, but that doesn’t mean that their job is to clean it all up. You will impress them as a writer if they don’t have to correct obvious mistakes in your work. Take the time to prove that you are a good writer and know what you’re doing.

If you have tips for proofreading your own work, please share them in the comments below.

 

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Confusing Words of the Week

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Words of the WeekIt’s time for our new feature called “Confusing Words of the Week” where I take a set of two or three words that get confused and give you definitions and try to give you a memory trick to help you remember when to use which word. If you have words that confuse you, use Ask PTB or send an email to proofthatblog@gmail.com and they may appear here soon!

This week’s words:

peak – the top. The peak of the mountain was covered with clouds.

peek – to look slyly at. He tried to peek at the cute girl in the corner. Just think about the double “e” as eyes. You’re looking at something with those eyes.

pique – resentment; to offend; to arouse. Jane piqued Sally’s interest in the movie coming out this week by telling her the back story.

piqué – cotton fabric.

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Confusing Words of the Week

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I’m going to start a new feature called “Confusing Words of the Week” where I take a set of two or three words that get confused and give you definitions and try to give you a memory trick to help you remember when to use which word. If you have words that confuse you, let me know and they may appear here soon!

 

Words of the WeekThis week’s confusing words are accept and except:

 

accept is to take or receive. He was ready to accept his new job duties. (He was ready to receive his new job duties.)

except is to exclude. He was ready for the new job duties except typing daily reports. (He was ready for all of his job duties excluding typing daily reports.)

The easiest way to remember which one to use is the EXcept is to EXclude. So if you want to EXclude something, you would say EXcept as in the following example:

I like all flavors of Life Savers EXCEPT lime.

That means if you take all of the flavors of Life Savers and exclude the lime ones, those are what I like.

If you are not going to EXclude something, you will accept it.

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Lay or Lie?

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The words lie or lay seem to cause problems for people. How do you know when to use which one? Let’s see if we can clear it up a little bit.

Lie or Lay

Lay (lay, laid, laying) means “to put” or “to place.” Because it’s a verb (action word) it requires an object to complete the meaning:

  • Please lay the groceries on the counter.
  • She laid her resignation letter on the boss’s desk.
  • He is always laying his schoolbooks on the kitchen table.

Lie (lie, lay, lain, lying) means “to recline, rest, or stay” or “to take a position of rest.” Unlike lay, which requires it, lie cannot take an object.

  • She said she was going to lie on the bed to test the mattress.
  • The pleading was lying on his desk for him to sign.

A way to remember the difference is that if you can replace the questionable lie or lay with place (or the correct version of it), then you need to use the correct version of lay. If it doesn’t, use the correct version of lie.

  • She wanted to (lay or lie) down for a nap. Would you say “She wanted to place down for a nap.”? No! So the proper word would be lie.
  • He (laid or lay) the coffee on his secretary’s desk. Is it “He placed the coffee on his secretary’s desk.”? Yes! Then laid is correct.

Another reminder hint might be if you are going to plAce something, then you are going to lAy it, but if you are going to rEst, you are going to liE.

 

 

 

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Grammar Giggle – Military Unintelligence

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My cousin sent this one to me. Seems to me that if “intelligence” is part of the name of your event, you would figure out how to spell it correctly. This is particularly important if you are spending the money for such a big banner.

Military intelligence

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